Length and Time Phasing of Assistance
Grants are awarded for the total dollar amount, but the release of the funds is on an as-needed basis. The initial performance period for the entire grant shall not exceed 24 months. If performance reports reveal that there is no work in progress implementing the grant or any sub-grant, FEMA will determine whether or not to extend the performance period.
Formula and Matching Requirements
FEMA will contribute up to 75 percent of the cost of activities approved for funding. At least 25 percent of the total eligible costs will be provided from a nonfederal source. Grants awarded to small and impoverished communities may receive a Federal cost share of up to 90 percent of the total cost to implement eligible PDM activities. FEMA has adopted the Environmental Protection Agency's definition for a Small and Impoverished Community, which must meet all of the following criteria: it must be a community of 3,000 or fewer individuals that is identified by the State as a rural community, and is not a remote area within the corporate boundaries of a larger city; it must be economically disadvantaged, with residents having an average per capita annual income not exceeding 80 percent of national per capita income, based on best available data; it must have a local unemployment rate that exceeds by one percentage point or more, the most recently reported, average yearly national unemployment rate; and it must meet any other factors identified in the State Plan in which the community is located. All contributions, cash and in-kind, are accepted as part of the nonfederal matching share. Except as allowed by Federal statute, no other Federal grant funds can be used as a match. The following documentation is required for matching contributions: record of source of donor, dates, rates, amounts, and deposit slips (cash contributions only). Requirements for in-kind contributions can be found in OMB Circular A-102, Common Rule, 44 CFR 13.24.
A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.
Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.
In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.
Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.